The Planning, Budgeting, and Assessment (PBA) process is the method the Butte-Glenn Community College District uses to integrate its planning, budgeting, and assessment efforts. The intent is to have planning inform the budget and for assessment to inform planning. The PBA process links episodic planning efforts - such as strategic planning, educational master planning, other master planning, and program review - into the annual budgeting process. It also generates the demographic, performance, and program information required to drive the overall planning effort.

The PBA process flowchart provides a graphic representation of the PBA process to include activities, timelines, and how each of these activities is integrated. Each step of the process is also available in the text description of the PBA process. A PBA calendar is also available.

Planning

For Planning, these tools include the System Strategic Plan for the California Community Colleges, the District Strategic Plan, the Educational Master Plan (12MB), and Planning Updates.

The Facilities, Human Resources, and Technology Master Plans and the Student Equity Plan and Equal Employment Opportunity Plan are being developed. The latest version of these plans will be posted on this site.

The Student Equity Plan is scheduled to go before the Board for review and approval in February, 2009.

The Technology Master Plan was developed by a task force from the Technology Council.  It was then revised by the Technology Council, the constituent groups, and the President, and was approved by the Board.

Each year programs and areas develop unit plans based on the Strategic Direction, program review results, and program data. The 2009-2010 Unit Planning Guidance describes the current process to include the guidelines for prioritizing unit plan requests for resources.

Budget

Budgeting is under the direction of the Office of Administration, which is responsible for coordinating the development of the District's annual budget. Starting in fall and continuing through spring, Leadership Teams review district priorities, goals and strategic direction, prior year's activity, and requests for additional or new funding via unit plans. The Vice President of Administration reviews and develops revenue and expenditure scenarios based on the latest information from state and local sources. A tentative budget is prepared for the Board of Trustees approval in June. A final budget is prepared in September, after the state has passed its budget and the district has closed the prior fiscal year.

Every year, after resources have been allocated through the PBA process, each of the four administrative areas (Administration, Learning and Economic Development, Student Services, and Planning and Information) develops its measureable outcomes for the upcoming year. These are reviewed by the College Council and approved by the President. Progress toward the implementation of these goals is reviewed as the areas develop their unit plans and by each Vice President and the President as part of the evaluation process.

Assessment

The Assessment page contains a variety of items to describe demographics and organizational performance. These items include:

• Demographic Snapshot which describes community demographics, student enrollment patterns, and staff demographics,
• Balanced Scorecard provides institutional outcomes for the district's core processes and critical indicators supporting the initiatives and goals in the district's Strategic Direction,
• Program Review Data Templates which provide nearly all of the program data required for program review as well as all of the data required for unit planning, and
• Survey Data which includes the results of the Community College Survey of Student Engagement, the Student Survey, and the Faculty and Staff Survey.
• Link to the Student Learning Outcomes website.